Understand the types of Video conferencing equipment for meeting/ conference rooms
Video conferencing is becoming a crucial tool for organizations to efficiently communicate in the digital age. There are multiple video conferencing equipment available on the market to equip office meeting spaces with video conferencing capabilities. In this article, we will explore two broad categories of conference room solutions:
Bring Your Own Device (BYOD) solutions
Additionally, we will delve into the subcategories within the native solution category, namely single-platform and multi-platform solutions.
1. Bring Your Own Device (BYOD) Solution:
A cost-effective option, the Bring Your Own Device (BYOD) solution eliminates the need for dedicated computing hardware to host the meeting application. Instead, participants can bring their computing devices, typically laptops, and connect them to Video conference equipment using the USB port. The meeting platform will recognize the Video conference equipment's camera, microphone, and speakers and use them instead of the laptops.
The Bring Your Own Device (BYOD) video conference systems support multiple meeting platforms hosted on laptops, such as Teams, Zoom, Google Meet, WebEx, and more. By leveraging existing devices, companies can save on hardware costs while ensuring compatibility with various video conferencing applications.
Poly, Jabra, and Logitech are a few of the prominent Video conferencing solution providers in this category.
2. Native/ Appliance-based Solutions:
Appliance-based solutions provide a better video conferencing experience to the end-users by incorporating dedicated computing hardware and touch panels into conference rooms. With appliance-based solutions, participants can join meetings without carrying their official laptops or end-user computing devices.
Lets further understand the different type of solutions available under the appliance based Video conferencing solutions
a. Single Platform Solution:
Most Video conference hardware manufacturers offer single-platform solutions designed to be compatible with a specific meeting platform, such as Teams, Zoom, Google Meet, or others.
To use this solution, users must purchase a room license for the hardware that aligns with their chosen meeting platform. While a single-platform solution is beneficial for companies that exclusively use one meeting platform for collaboration, it may not be suitable for organizations seeking to utilize multiple collaboration platforms concurrently.
The appliance-based solution comes with a camera, microphone, speakers, PC hardware approved to host a dedicated meeting platform, and interactive displays to view and join meetings, without the requirement for end-user devices like laptops.
Poly, Logitech, Lenovo, Crestron, and Neat are a few of the prominent Video conferencing solution providers in this category.
b. Multi-Platform Solution:
Ideal for businesses that require flexibility and versatility, the multi-platform solution caters to users who prefer having a meeting space that supports multiple meeting platforms like Teams, zoom, or Webex with the comfort of a single touch meeting joining function that is offered by the interactive touch panel of the single-platform appliance-based solution.
The video conference system comes with a dedicated PC and touch panel, users can seamlessly switch between various video conferencing applications, enhancing productivity and convenience.
This flexibility is achieved through the integration of multiple OEM devices and software, like Video conference systems used in Bring Your Own Device (BYOD) solutions, certified PCs, and touch panels bundled with third-party proprietary software capable of integrating multi-meeting platforms.
Mago (formerly Valarea), Zoapi, and Ving are a few of the prominent solutions that can offer a native multi-platform experience.
When selecting a video conference room solution, it's crucial to understand the available options. The Bring Your Own Device (BYOD) solution offers a cost-effective approach that leverages existing devices, while appliance-based solutions provide integrated hardware and touch panels for a seamless conferencing experience. Within appliance-based solutions, organizations must decide whether a single-platform or multi-platform solution best aligns with their collaboration needs. choosing the right video conference room solution can help businesses enhance communication, collaboration, and productivity within their organization.
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Our proficiency in AV enables us to successfully execute a wide range of projects encompassing meeting and conference rooms, huddle spaces, digital hybrid rooms, collaboration areas, boardrooms, video conference rooms, training rooms, auditoriums, NOCs, SOCs, cafeterias with town halls, lounges, reception areas, customer experience centers, video wall solutions, digital signage, and more.
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Frequently Asked Questions:
1. What is Bring Your Own Device (BYOD) video conferencing room solution?
Bring Your Own Device (BYOD) video conferencing system refers to a type of video conference room solution where participants use their computing devices, such as laptops, to connect and participate in virtual meetings. In this setup, video conferencing equipment, such as cameras, microphones, and speakers, are connected to the participant's device via USB, enabling them to utilize the equipment instead of the built-in components of their laptops.
Bring Your Own Device (BYOD) video conferencing systems offer cost-effective and compatibility with various meeting platforms, as participants can leverage their existing devices to join meetings on platforms like Teams, Zoom, Google Meet, WebEx, and more.
2. What is a Native or appliance-based video conferencing room solution?
Native or appliance-based video conferencing room solutions refer to a type of setup where dedicated hardware and software are installed within conference rooms to facilitate video conferencing. In this solution, participants can join meetings without relying on their personal laptops or end-user devices.
Native solutions typically include a combination of hardware components, such as cameras, microphones, speakers, and interactive displays or touch panels. These components are integrated into the conference room, providing a seamless and optimized video conferencing experience.
3. Which is the cost-effective option between Bring Your Own Device (BYOD) and Appliance based video conference solutions?
The Bring Your Own Device (BYOD) video conference solutions are generally considered more cost-effective since they utilize participants' existing devices, such as laptops, and eliminate the need for dedicated hardware. On the other hand, the appliance-based video conference solution, while offering a more integrated experience, often requires the purchase of dedicated hardware components and specific licenses, making it potentially more expensive. However, the choice depends on the organization's specific needs and budget.
4. How can the Appliance based video conference solutions achieve multiple video conferencing platform support?
Multi-Platform support on native/appliance-based video conference solutions can be achieved through the Integration of multiple OEM devices and software, like Video conference systems used in Bring Your Own Device (BYOD) solution, certified PCs, and touch panels bundled with third-party proprietary software capable of integrating multi-meeting platforms.